Attendance and Absence Information

Absence Procedure

We aim to have very good attendance for all pupils at St Michael’s. However, if pupils are unwell they should not be in school. We do not have medical facilities or a school nurse on site. Also, when the children are unwell the people they want most, naturally, are their own parents.

To enable us to complete registers accurately and carry out our safeguarding functions, it is vital that you communicate information about absence as soon as possible.


When your child is absent it is important to call the office to inform school between 8.30 and 9.30 a.m. on the first day of absence. Another call on the second day would be appreciated to inform if the absence is likely to be longer term. If your child is away for 3 or more consecutive days please write a brief note or send an email giving the reason for the absence. This can be handed in by your child to the class teacher or emailed to the office on the first day back at school. Absence for longer than a week due to illness may require a Doctor’s note.

Please do remember that your child should not return to school before 48 hours after the last bout of sickness/diarrhoea.

Late Arrivals, Unauthorised Absences & Penalty Notices

School opens to pupils at 8.40am. School start time is 8.55am. Registration is at 8.55am. If your child arrives after this time, they will be entered as ‘late’. If your child arrives after 9.05am then their attendance for the morning will be entered as ‘late after registration closes’. If your child misses a session without a substantive reason a mark of ‘un-authorised absence’ will be logged. This is a legal requirement. Family holidays will always be entered as ‘holiday not agreed’ except in exceptional circumstances as per government guidelines.

As our attendance policy states in the section titled ‘Penalty Notices’, if your child has at least 15 sessions (where one session is either a morning or afternoon) of un-authorised absence, then the headteacher may ask the local authority to issue a penalty notice. This penalty notice is £60 per child, per parent. So for a two parent family with two children, that would mean a fine of £240 which is doubled if not paid within 21 days.

The advice from our attendance officer is that we should commence issuing penalty notices. Therefore, if you are thinking about booking a holiday during term time, I would urge you to reconsider.

Absence Through Illness

We understand and appreciate that children can become ill and that it is not always easy to decide whether to send them into school or keep them at home, so to help you with this decision, here is a useful reference guide:

If your child is too ill to attend school, please contact the office before 9.00am with full details of your child’s illness/symptoms. If your child has a minor complaint such as a runny nose, mild headache, cough or sore throat, then they should attend school. We know that illness is unavoidable and to be expected however, it is very important that you ring/email us every day that your child is absent from school, letting us know the reason why. You do not need to make contact every day if we know your child is going to be off for a specific amount of time e.g. after an operation or a prolonged medical reason. If we do not hear from you, as part of the school’s safeguarding procedures, we will try and contact you to find out why your child is not in school.

Children can attend school if they are taking medicines. However, we can only give children medicine if a parental consent to administer medicine in school form has been completed which is available from the office or the school website. Please do not send medicine in with your child. It must be handed in at the school office.

Please see the school’s website for NHS guidance which will help you decide if your child should attend school or not.

Medical Appointments

We request that, where possible, routine medical and dental appointments are arranged outside of school hours. These appointments will affect your child’s attendance! We do understand that some appointments, such as hospital consultations, are not always possible to arrange outside of school hours. Parents/Carers should bring in the appointment letter to the school before the day of the appointment. However, if your appointment time allows your child to come to school for registration and then leave, this will have a positive impact on their attendance figure. Likewise, if they are able to be back in school for afternoon registration.


Every School Day Counts

If your child’s attendance level falls to 90% or lower, then they are likely to fall behind with their learning. If it falls to 85% or lower it will be very difficult for children to keep up and achieve their best, which after all, is what everybody wants for your children.

Please remember: Children only attend school for 190 days out of 365. This leaves 175 days for holidays. Please book your holidays during these 175 days of weekends and school holidays.

Why is school attendance so important and what are the risks of missing a day?

Being around teachers and friends in a school or college environment is the best way for pupils to learn and reach their potential. Time in school also keeps children safe and provides access to extra-curricular opportunities and pastoral care.  

That’s why school attendance is so important and why the Government is committed to tackling the issues that might cause some children to miss school unnecessarily.  

Here’s what you need to know about school attendance

What does the data tell us about school attendance? 

The attendance rate across all schools in England was 92.6% in the week commencing 6th February 2023, up from the Autumn term average of 92.1%.  

National teachers’ strikes that took place on 1st February 2023 had a negative effect on attendance rates. On this day, attendance dropped to 43%, despite 90% of schools remaining open in some capacity.  

The latest data also shows the proportion of students who were persistently absent (those who missed 10% or more of their possible sessions). Across the year to date, 23.4% of students were persistently absent – this was driven by high rates of illness towards the end of the Autumn term. 

How does attendance affect outcomes for pupils?  

Being in school is important to your child’s achievement, wellbeing, and wider development. Evidence shows that the students with the highest attendance throughout their time in school gain the best GCSE and A Level results. 

Our research found that pupils who performed better both at the end of primary and secondary school missed fewer days than those who didn’t perform as well.  

The data also shows that in 2019, primary school children in Key Stage 2 who didn’t achieve the expected standard in reading, writing and maths missed on average four more days per school year than those whose performance exceeded the expected standard.  

Similarly, in the same year, secondary school pupils who didn’t achieve grade 9 to 4 in English and maths missed on 10 more days on average over the key stage than those who achieved grade 9 to 5 in both English and maths.  

What are the risks of missing a day of school?  

Every moment in school counts, and days missed add up quickly. For example, a child in Year 10 who is absent for three days over a half term could miss 15 lessons in total.  

The higher a pupil’s attendance, the more they are likely to learn, and the better they are likely to perform in exams and formal assessments.  

Data from 2019 shows that 84% of Key Stage 2 pupils who had 100% attendance achieved the expected standard, compared to 40% of pupils who were persistently absent across the key stage. 

What if my child needs to miss school? 

Parents and carers have a legal duty to ensure your child gets a full time-education. Usually, that means going into school from the age of 5 to 16. 

There are only a small number of circumstances where missing a school day is permitted. Your child must attend every day that the school is open, unless: 

These are the only circumstances where schools can permit your child to be absent. 

What counts as an exceptional circumstance? 

School leaders are responsible for deciding what counts as an exceptional circumstance when it comes to a child missing school.   

They should look at each application individually, considering the specific facts and background context. If a leave of absence is granted, the school will decide how long the pupil can be away from school. 

Holidays are very rarely an acceptable reason for a school absence and are unlikely to be treated as an exceptional circumstance.  

What are you doing to improve school attendance? 

We’re supporting schools to boost attendance through a range of initiatives, set out in our recent attendance strategy and guidance. This includes a new data visualisation tool which makes it easier for teachers to analyse attendance, and the formation of an Attendance Action Alliance of national education and care leaders who are working together to target the reasons behind poor attendance.

We’re now building on this through the expansion of our Attendance Hubs programme. These are networks of schools that share best practice and practical resources with each other to help drive up attendance rates. For example, the Hubs might support schools to roll out automatic text messaging to parents when pupils have not showed up at school, or to improve the use of data to identify children at risk of poor attendance.

On top of this, we’re expanding our Attendance Mentors programme. Delivered by children’s charity Barnardo’s, the programme targets areas of the country with the highest levels of pupil absence, with trained mentors working directly with persistently and severely absent children and their families to identify barriers to attendance and support them back into school.

We’re also collecting evidence to inform future policy on children missing education, meaning those who are not registered at school or receiving suitable home education. This will help us to identify best practice and effective ways to make sure all children are receiving an appropriate education.

Altogether, these measures will aim to improve attendance, leading to better attainment and mental wellbeing amongst school children.

Where can I get support to help my child attend school? 

If your child is struggling to go to school, both their school and your local authority have a responsibility to help you to support your child’s attendance. 

In most cases, if your child’s attendance level is falling, their school will contact you to explore the reasons and discuss what help can be put in place. You can expect the school to meet with you and your child if they are old enough.   

If the barriers to your child’s attendance are in school, the school is responsible for working with you to help overcome the issues. Information on who in school you can contact for help, including the school’s senior leader responsible for attendance, can be found in the school’s policy on its website or available in hard copy from the school itself. 

If the barriers to attendance you or your child are facing go beyond the remit of the school, both the school and local authority have a responsibility to help you. This includes helping you to access the wider support you might need, for example from the school nurse or from local housing or transport teams. 

Further guidance on how to help your child to attend school is available here.